Accounts Payable Coordinator

Full Time
Janesville, WI
Posted on July 30, 2026

Website Cedar Crest, Inc.

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JOB SUMMARY: The Accounts Payable Coordinator is responsible for managing the organization’s accounts payable processes, verifying all invoices have the appropriate documentation and approval prior to payment, ensuring accurate and timely processing of invoices, and maintaining financial records in compliance with company policies and regulations.

KEY RESPONSIBILITIES:

Invoice Processing: Review, verify, and process invoices and purchase orders, ensuring accuracy in coding to appropriate cost centers and general ledger accounts.
Payment Processing: Schedule and prepare payments, resolve invoice discrepancies, and ensure vendors are paid both accurately and in a timely manner.
Vendor Management: Maintain and update vendor files, including contact information, payment terms, and tax statuses. Respond to vendor inquiries and reconcile vendor statements to ensure accurate records. Assist in the completion of credit applications as needed.
Tax Compliance: Ensure completion of vendor W-9s, and preparation of sales tax exemption certificates when needed. Prepare and submit monthly sales tax reports to the WI DoR, and process and distribute all vendor 1099s annually.
Record Keeping: Maintain accurate and organized records of all accounts payable transactions. This may include filing documents and creating reports on payment activities and account balances.
Expense Reconciliation: Reconcile accounts payable transactions, prepare analysis of accounts, and assist in monthly closings. Ensure that all expenses are properly coded and allocated to the correct cost centers, maintaining consistency and accuracy in financial records.
Billing Assistance: Support billing and receivables workflow, through the completion of various tasks as deemed appropriate by the Accounts Receivable Supervisor.
Internal Controls: Ensure compliance with internal financial controls and procedures for accounts payable, contributing to effective financial management and fraud prevention.
Continuous Improvement: Identify opportunities for process improvement in the accounts payable function to enhance efficiency and accuracy.
Team Collaboration: Work closely with other departments to ensure that expenses are recognized in the correct period and that all financial deadlines are met. Provide assistance to other business office staff if necessary, and perform other accounting/administrative duties as assigned.

QUALIFICATIONS:

An associate’s or bachelor’s degree in finance, accounting, or a related field is preferred.
Previous experience in an accounts payable role or similar financial position.
Proficiency in accounting software and Microsoft Office Suite, especially Excel.
Strong understanding of accounting principles, financial reporting, and accounts payable processes.
Good communication and interpersonal skills, with the ability to interact effectively with vendors and team members.

SKILLS:

Strong numerical and analytical skills.
Effective problem-solving and decision-making abilities.
High level of accuracy and attention to detail.
Excellent time management and organizational skills.

WORKING CONDITIONS:

This role operates in a lighted, climate-controlled, office environment, with access to typical office machinery and equipment. Sitting for extended periods of time may be required, in addition to occasional light lifting, bending or reaching. Off-campus errands may be required on occasion.

BENEFITS:

Health insurance
Dental insurance
Life insurance
403(b) retirement plan
Paid-time off
Employee assistance program

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Are you legally authorized to work in the U.S.?*

Are you at least 18 years old?*

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Will you accept: Full time Part time Every other weekend (check all that apply)*

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Please read and initial each of the following statements. If you have a question regarding any of these statements, ask a Human Resources representative prior to initialing and signing the application. Your initials and signature verify that you have read, understand and agree to abide by these statements.

I authorize any person contacted to provide Cedar Crest, Inc. any and all information regarding my employment, education and other information concerning any of the subjects covered by the application which may include, but not be limited to, application of employment, performance evaluations, work records, excluding workers compensation if any, wage rates, supervisors’ comments, results of any and all non-medical tests, disciplinary reports or letters, and complaints or allegations regarding any misconduct. I release and hold harmless Cedar Crest, Inc., their officers, agents and employees, and the person (s) providing the information from any liability related to the providing of this information.*

I understand that after receiving a conditional offer of employment I may be required to successfully pass pre-employment and post-employment exams to gain employment or continue employment with Cedar Crest, Inc. I consent freely and voluntarily to participant in required drug tests and/or a pre-employment physical exam at a location selected by Cedar Crest, Inc, and consent to the release of the test results to Cedar Crest, Inc. I hereby release and hold harmless Cedar Crest, Inc, their officers, agents and employees, and the laboratory, their employees, agents and contractors from any liability whatsoever, arising from the drug tests and/or a pre-employment exam and decisions concerning employment based upon the results of the tests.*

I authorize Cedar Crest, Inc., its officers, agents, and employees to conduct a background criminal check and, if applicable to the position for which I am applying, a check with the Department of Transportation prior to making a decision regarding employment. I release and hold harmless Cedar Crest, Inc., their officers, agents, and employees and the person(s) providing the information from any liability related to the performance or result of this check. I recognize that this information will be considered by Cedar Crest, Inc. only if it substantially releases to the position applied for.*

If accepted for employment, I agree that my status as an employee depends upon my successful performance. I understand that just as I am free to resign at any time, Cedar Crest, Inc. reserves the right to terminate my employment at any time. All employees are considered at-will employees.*

I agree to use such personal protective equipment and devices as may be required by Cedar Crest, Inc. and to comply with safety rules and requirements. In addition, I understand that Cedar Crest, Inc. maintains a workplace free from drugs, harassment and violence.*

I understand that nothing contained in the application or any employee handbook, the granting of an interview, or an offer/acceptance of employment constitutes an employment contract. I understand that no representative of Cedar Crest, Inc. has the authority to make any assurances to the contrary.*

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